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Data Handling Policy

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Last Updated: 16th September 2026
 

Introduction

Pixels Events LTD takes the privacy and security of personal information seriously.

This policy explains how we collect, use, store and protect personal data when running our events and business activities.

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What Data We Collect

Depending on how you interact with us, we may collect:

  • Name and contact details

  • Event and booking information

  • Payment and transaction information

  • Accessibility or other event requirements

  • Business or trading information

  • Information submitted through forms and applications

  • Information provided when contacting us

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This may include information submitted through Google Forms, Wix forms and other services we use.

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How We Use Your Data

We use personal data where necessary to:

  • Organise and run events

  • Process bookings, applications and payments

  • Contact attendees, traders, volunteers and other participants

  • Manage event requirements

  • Respond to enquiries

  • Collect feedback

  • Meet legal, financial, insurance and safety requirements

  • Send marketing communications where appropriate consent has been given

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We will only use personal data for legitimate and relevant purposes.

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Consent and Marketing

Where we require consent to collect or use information, we will ask for it clearly. Marketing communications will only be sent where we have a lawful basis to do so. You can unsubscribe from marketing communications at any time.

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Withdrawing consent does not affect any processing that took place before consent was withdrawn.

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Storing and Protecting Data

  • We take reasonable steps to keep personal information secure and prevent unauthorised access, loss or misuse.

  • Access to personal information will be limited to people who need it for their role or for the operation of an event or business activity.

  • Personal data may be stored digitally or physically depending on how it was collected and what it is needed for.

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How Long We Keep Data

We do not keep personal data for longer than necessary. Some information may need to be kept for accounting, legal, insurance or business purposes. Other information will be reviewed and deleted when it is no longer required.

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Sharing Data

Personal data may need to be shared with third parties where this is necessary to organise or operate an event, process a payment, meet a legal requirement or provide a service.

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Third Parties and Services

Pixels Events LTD may use or work with the following third parties and services as part of running our business and events:

  • Microsoft

  • Google

  • Wix

  • Dropbox

  • Fenris Security LTD & other security & welfare providers. 

  • Skiddle

  • Tide 

  • Event Venues (The Thompson Arms, Queens Court & Glamorous, SUB 101 & More)

  • Insurance providers

  • Local authorities and relevant organisations

  • Approved KinkMart Pop-Up Market partners

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This list may be updated from time to time as the services and organisations used by Pixels Events LTD change.

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Personal data will only be shared where reasonably necessary and in accordance with applicable data protection requirements.

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Pixels Events LTD does not sell personal data.​

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International Data

Some services we use may store or process information outside the UK.

Where this happens, appropriate safeguards will be used where required by data protection law.

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Your Rights

You may have rights over the personal information we hold about you, including the right to:

  • Ask what information we hold about you

  • Ask us to correct inaccurate information

  • Ask us to delete information in certain circumstances

  • Object to certain uses of your information

  • Withdraw consent where consent is being used

Requests can be made using the contact details on the Pixels Events LTD website.

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Data Breaches

If we become aware of a personal data breach, we will take steps to contain it and assess the risk.

Where required, we will report the breach to the Information Commissioner's Office and inform affected individuals.

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Staff and Volunteers

Anyone working or volunteering with Pixels Events LTD who has access to personal information must keep it confidential and only use it for authorised purposes.​ Any suspected loss, accidental disclosure or unauthorised access to personal data should be reported to the Director as soon as possible.

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Review

This policy will be reviewed periodically and updated when necessary to reflect changes to our business, technology or data protection requirements.

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Contact

If you have any questions about how Pixels Events LTD handles personal data, please contact us using the contact details provided on our website.

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Pixels Events LTD is committed to handling personal information responsibly, securely and transparently.

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